Track changes in Microsoft Word 2010

How to accept Track changes in Microsoft Word 2010?

"Track changes" is wonderful and remarkable tool of Microsoft Word 2010. The feature allows editing your documents without making the changes permanent. It means if you have deleted a word, Track back highlights it, though the word is deleted but until final changes are accepted, it remains there.

A track change is very helpful when you are working on draft that needs extra care. For Example you are working your project and you are not sure whether changes you made are right and you want to take your professors/superiors opinion.

Today the world has become global village, now virtual teams sitting in different parts of world are working on same projects. They need to communicate, they suggest prose and finalize things, track changes help them to make changes or send suggestions to other members.

One can delete, add, comment or make formatting changes by using it.

Instructions

1- Open desired word document you wish to apply track changes.

2.      2- Go to Review Tab, under "Tracking" Group, click on track changes. It will change to orange colour, that means feature has "turned on" 

     

3.       Take the cursor to where you want to save changes and type, you will see colour of the text will different. It means that changes you are making are not permanent.  

     

4.       Go to "Tracking Group" and click on "Show Markup", choose "Balloons" and Click on your desired settings how you want to show your changes. Either you want to show your changes/Revisions in Balloons, with in your document or show only comments and Formatting in Balloons. 

     

5.       Go to "Comments" Group, under Review tab, click "New comment" where you want to insert a comment, leave a note or ask question.  

     

6.       Go to the Review Group, click on the Reviewing pane and choose either vertical or horizontal settings to carefully go through your document. OR go through them one by one by choosing "Next" or "Previous" from "Changes" Group.

       

7.       Click on "Accept or Reject" from "Changes Group" to tell programme whether you want to keep or permanently delete a change.  

     

Go to the "File Menu" and "Save" all changes that you made in your document.

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Protecting Document with Password

You can protect your document by applying password so that unauthorized person can not display as well as modify your document. You can apply two types of passwords:

Password to open the document:

If it is applied then you have to give the correct password to open the document, otherwise you cannot open the document.

Password to modify the document:

If it is applied then you have to give the correct password to modify the document, otherwise your document is opened but you cannot modify the document. It means that your document becomes read-only.

To apply a password to document, follow these steps.

* Open Save As dialog box by selecting "Save As" command from File menu.

* Click "Tools" button of Save As dialog box and choose "General Options" from drop down menu, "Save" dialog box appears as shown in figure below.

* Enter first password in "Password to open" text box and second password in "Password to modify" text box (if required) and click "Ok" button of dialog box. Microsoft Word will open "Confirm Password" dialog box for the confirmation of passwords. The maximum length of password is 15 characters.

* Re-enter the password to open and password to modify and click "Ok" button of Confirm Password dialog boxes one by one.

* Click "Save" button of Save As dialog box.

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How to convert older Office documents to Office 2007 format?

Click on the Microsoft Office button on the top left.

The Office 2007 applications such as Word and Excel can open a spreadsheet or a document which is in an older edition of Office.  They can open such older version documents in Compatibility Mode. However, if you need to make use of various newer features available in Office 2007

, you will have to convert older Office documents to Office 2007 format. The feature to covert older Office documents to Office 2007 format is very useful. For example, you can now utilize 1.1 million rows in the 2007 version of Excel. In the older versions you could only use sixty-five thousand rows.  The method to convert older Office documents to Office 2007 format is the same for all applications. Here we are using the example of a Word document of previous version. If you open a Word or Excel document of an older version, you see [Compatibility Mode] as part of the title.

Follow these steps to convert older Office documents to Office 2007 format:
Open the Word document which you want to convert into Word 2007 format.



Click on Convert on the left hand side of the menu.

Click on the OK button on the Microsoft Word Office dialog box which appears.

By clicking on the OK button, the document will be automatically converted into the Word 2007 format. You will notice that now the window does not show [Compatibility Mode] as part of the title bar any longer.

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